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Salem turning mayor’s court records over to Historical Society

April 24, 2013
By MARY ANN GREIER , Salem News

SALEM - Salem Mayor's Court criminal dockets dating back to 1879 and continuing through 1960 will get a new home with the Salem Historical Society.

The Salem Records Commission and the Salem Investment Advisory Board held back-to-back meetings Tuesday afternoon, with the Records Commission agreeing to the donation of the mayor's court documents, 109 volumes in all, to local historians.

"That's quite a lot of history," Mayor John Berlin said.

When it comes to all the paperwork associated with the running of a city government, strict regulations must be followed for disposing of documents, including getting approval from the local records commission and from the Ohio Historical Society.

The local commission is made up of city officials, including the mayor, auditor, treasurer and income tax administrator.

Besides approving the giving of records to the local historical society, the commission also approved the destruction of some mayor's court records containing personal identifying information from 1974 to 1996, the last year the city had mayor's court, along with some obsolete police records.

Departments follow a set schedule for getting rid of some documents which must be kept for a certain number of years before they can be destroyed. In a routine matter, the commission approved the destruction of some treasurer's office records according to the retention schedule for the office.

In other business, the commission briefly discussed the retention of electronic records, with more research to be done. They also reviewed a proposal regarding off-site records backup, with plans calling for more discussion at a future meeting.

For the Investment Advisory Board, which again includes the mayor, treasurer and auditor, along with the Utilities Superintendent, discussion revolved around the investments and which ones set to mature soon should be switched over to more liquid investments so the cash will be available to pay for the wastewater treatment plant upgrade project.

The city has $17,512,479 of mostly utilities department funding invested in approved methods for public entities, such as certificates of deposit and certificates of deposit account registry services (CDARS).

Mary Ann Greier can be reached at mgreier@salemnews.net

 
 

 

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